How to choose a professional travel agency?
Today, many companies are looking for a professional travel agency to take care of their employees' travel needs. A travel agency for business travellers needs to be able to take full responsibility for all aspects of business travel, in order to free the company as much as possible from the constraints associated with business travel. To help you choose the right professional travel agency, we have selected the criteria you need to take into consideration to guarantee a service tailored to your company's needs:
- Complete management of the traveler's journey from departure to arrival (flights, cabs, hotels, ancillary reservations, etc.).
- The importance of a local agency, working during your company's opening hours
- An agency adapted to the size of your company: SME, SMI, large portfolios...
- The possibility of having a dedicated booking agent for your company: a single, bilingual contact who knows and anticipates your needs.
- Online tools based on your Travel Policy
- Online access via website or smartphone application and offline for direct contact by phone
- A service available 24/7 in case of unforeseen events: strike, flight change, delay...
- Able to manage the administrative formalities associated with travel (visas, country-specific requirements, etc.).
- Support for invoicing methods (dematerialized invoices and expense reports, etc.)
- An agency with a "VIP Pack" based on the activity or particular profile of an employee
- A local agency, experienced and able to respond to the needs of certain travellers.
- A consulting partner dedicated to budget optimization
- At last, assistance and the peace-of-mind guarantee of all its services
At CTA Business Travel, a professional travel agency, we provide support for all your business travel (air, rail, transport...) and accommodation needs (hotel reservations, rentals...). We offer small, medium and large companies comprehensive, tailor-made packages at competitive prices all year round. Every year, hundreds of companies entrust us with the management of their business travel programs. Our agency provides you with a global vision of your employees' movements at every stage. We provide innovative tools and savings levers to improve your travel policy.
Your professional travel agency in France and abroad
Thanks to our consultants, experts in business travel, with their know-how and high-performance tools, the management of all types of travel and associated bookings is simplified. Whether you're traveling to France (Paris, Marseille, Lyon, Toulouse...), toEurope's major capitals (London, Berlin, Madrid, Rome...) or to the rest of the world (New York, Dubai, Singapore, Tokyo...), they can provide the best possible response to your needs and budget constraints. Our agency has a worldwide "TourCom" network, giving us access to the best rates and the best guarantees.
CTA Business Travel can help you with everything from hotel reservations to transportation (cab, private chauffeur, car rental, etc.). Depending on your sector of activity, you can also call on us to rent a room for a meeting, for example, and if necessary for additional services, such as restaurant reservations or more personalized service on site. We're here to help you with any specific needs you may have.
Online vs. Offline, what's the difference?
In the interests of an optimal travel policy, it's easier to turn to a single provider offering a service that encompasses all the needs associated with business travel (accommodation, what transport is available at the best price...). Even if today's Internet comparisons are effective for personal travel, for regular business trips, the multiplicity of offers and booking times can quickly turn into constraints... That's why CTA Business Travel offers you an online and offline tool for your employees' travel needs.
If you opt to use the online tool for your business trips
The online tool, based on simple, intuitive and user-friendly technology, enables travelers to directly manage all their journeys at negotiated fares. A fare comparison of available modes of transport is displayed in real time. Your travelers will be able to manage their ticket reservations(air, rail, car rental and accommodation) independently. Right from the search stage, the results obtained are in line with the budgetary constraints and imperatives expressed in advance when setting up your travel policy (low cost, charter, non-stop, business class...). What's more, a multi-travel functionality is available for a group of employees, for example.
To make sure you don't make any mistakes and to facilitate your bookings, the interface is configured according to your company's travel policy. Reservations, validations, budget per trip, data management... This travel policy must be defined before you open your account. It consists of taking into consideration numerous criteria according to your activity: the average number of bookings over the year, the preferred types of flights, the most frequent cities or destinations, the desired average cost per trip according to the type of traveller...
The advantages of offline service with CTA Business Travel
When it comes to dealing by telephone or e-mail with the travel agent dedicated to managing your business travel, this offline access is optimal. This gives you a wider choice of real-time travel options, in line with your schedule and the duration of your trip. Whether you want to use a traditional transport company, opt for low-cost travel, or avoid a stopover, our travel managers will ensure that your trips are always optimized. Our expert advisors will compare prices at every stage of your business trip, to ensure you get the best price every time (flights, trains, transport hire, accommodation, etc.).
A professional travel policy from A to Z
Our recognized expertise enables us to provide you with the reliability you need to build mutual trust and a lasting partnership between us. As a professional travel agency, CTA Business Travel understands how important it is for business travelers to organize their trips and get around easily. That's why we try to pass on simple, clear documents that help you optimize your travel policy step by step. Statistics, online tools, telephone reservations... we manage all your travel needs.
Comprehensive assistance for your business trips
When business travelers are unable to resolve a problem, they can dial the same dedicated number or press the call-back button on their smartphones to contact our specialized business travel assistance advisors. For requests outside office hours (e.g. Sunday evening at 8pm due to a strike, etc.), we provide telephone assistance 24 hours a day, 365 days a year. In the event of on-site assistance outside office opening hours, your company file is automatically forwarded to your contact person. Access to your company file facilitates the application of alternative solutions in line with your travel policy...
- Manage your current and future travel plans.
- Modify your route.
- Issue tickets (plane, train, etc.).
- Hotel reservations.
- Vehicle rental.
- Reservation cancellation.
- Assistance (delays, strikes, security alerts, natural disasters).
The mobile application we've developed allows you to receive alerts, trip notifications, and modify your tickets and itineraries, all in real time!
Ways to optimize your business travel budget
We pay particular attention to supporting small and medium-sized businesses, whose business travel is a significant part of their budget. From now on, thanks to the reports generated by our service, at your request, you'll be able to identify the cost-saving levers you can use to optimize your business travel budgets, by up to 30% depending on your operations and sector of activity. CTA Business Travel brings you :
- Dematerialized invoicing and centralized payment.
- VAT recovery and expense management.
- Centralize your data (tickets, invoices, etc.).
- The financial guarantee of our referenced suppliers.
- An account review with statistics on your account activity (reservations, season tickets, etc.).
- Analysis of potential savings levers for your company (travel policy, airline contracts, corporate contracts, etc.).
When exception rhymes with expertise
Finally, for VIP employees or prestige clients, offer them the luxury of leaving confidently and arriving relaxed during their business trips. Our agency also manages VIP business trips , because for some privileged travelers, waiting time during travel is also working time. From access to lounge lounges for privileged moments in airports to the reservation of special meals on board premium classes of rail transport, CTA Business Travel is a one-stop shop for all your business travel needs. CTA Business Travel is a responsive agency that guarantees top-of-the-range services. We have been committed to quality for many years, responding to a wide range of requests with very short turnaround times, whatever your specific requirements.
Your personalized audit
Would you like a personalized audit of your business travel needs?
Our experts are at your disposal: