Travel agencies specializing in business trips: an excellent way to optimize your accounting expenses
When we think of travel agencies, we instantly think of vacations. In the beginning, these agencies were essentially concerned with this aspect of fun, leisure and non-business travel. Agents offered their customers dream destinations at preferential rates.
More and more, we are witnessing the emergence of a new type of agency. Those in charge of business travel, business travel agencies. It's not always easy for companies to manage everything from visas to hotel and plane reservations... Calling on these agencies takes a big weight off their shoulders, as most offer both online and offline business travel services.
What are the areas of expertise of business travel agencies?
The travel agency is the partner of choice for companies where employees are constantly on the move. They work closely with the company's travel manager. Several services are offered by business travel agencies.
- Travel management. This is one of the first services offered by agencies. The travel agency takes care of booking plane tickets, train tickets, hotel rooms, cars, etc. Here, the agency can easily obtain offers and discounts to enable its customer to make substantial savings.
- Travelers' well-being. When traveling on business, many unforeseen problems can arise, such as accidents or illness. In such cases, thanks to an insurance policy taken out by the agency, the traveler is immediately taken care of. In some agencies, assistance is available every day of the week.
- Advisory services. Agencies can provide travelers with a wide range of useful information, including a country's habits and customs, how to behave in a country, etc. Advice is also provided to companies on optimizing and controlling costs, travel policies, etc.
- The use of technology. The agency can provide the company with tools and software that can help them better organize business travel.
- Leisure. Some travel agencies offer their corporate clients' employees discounts, travel offers, etc. Employees can contact this agency to organize personal travel.
How do you choose a business travel agency to make the most of these moments?
A travel agency is a key partner for all your business trips. Choose a travel agency that meets certain criteria:
- Reputation and credibility. If possible, check with other corporate clients of the agency. Alternatively, you can consult the annual Buying Business Travel rankings to find the travel agency that's right for you.
- Availability and initiative. The travel agency must be able to find solutions in the event of difficulties during the trip or unforeseen events.
- Geographic coverage. The travel agency must be able to cover several countries in the world.
- Rates and payment facilities. The company must examine the payment facilities offered by the service provider.
- Additional services. All the little extras offered by the travel agency are not to be overlooked.
Business travel, your business trips entrusted to a specialized agency
CTA Business Travel accompanies decision-makers, travel managers, assistants and business travelers... on their business trips. The agency handles several aspects of business travel, including ticketing, airfare, hotel and car rental reservations.
With dedicated account managers, CTA Business Travel follows up each customer individually. The agency keeps costs under control by finding solutions tailored to customers' needs and means. To achieve this, two tools are made available to them: an online tool where all trips can be organized, and an offline tool which gives the possibility of communicating with agents via the telephone.
Another CTA Business Travel advantage is cash flow. The company has access to payment solutions, with no advance fees and negotiated rates. In addition, to reduce and control expenses, the agency offers its customers a tool that automates the management of expense reports. The agency also employs experts who analyze travel patterns and identify savings levers to reduce the budgets allocated to business travel. The average reduction is around 30%. Finally, CTA Business Travel assists travellers before, during and after their business trip. Whenever a problem arises, travelers can call our hotline, which is available at all times. A task made easy by the fact that the advisor has access to the traveler's profile with all the information relating to the trip. This service can be used to cancel reservations, change itineraries, rent vehicles, issue tickets, book hotels, and provide assistance in the event of illness, accident, flight delays or cancellations, etc...
Your personalized audit
Would you like a personalized audit of your business travel needs?
Our experts are at your disposal:
An answer