Entrust your business trips to a travel agency
In the age of the Internet, many companies organize their business trips themselves, without considering the possibility of using a professional: a business travel agency. Online travel comparison services give the impression of simple booking methods at attractive advertised prices. However, when it comes toorganizing and managing business travel for small and medium-sized companies, it's imperative to respond effectively to the rather specific constraints and needs that a business travel agency is familiar with (flexibility, economy, responsiveness...). These Internet search methods are limited and costly for companies, as they are not adapted to unforeseen circumstances: date and time changes, strikes, bad weather, cancellations, etc.
Business travel agency: with or without?
Not all companies have a department dedicated to managing employee and business travel. More often than not, it's up to assistants or employee travellers to take on the role of business travel agency, managing and booking their business trips themselves. What's more, depending on your sector of activity and the volume of your travels, travel management represents a significant time/money cost in the budget of a professional structure, which is not always well analyzed when you decide to do without a business travel agency. All professionals who send their staff on business trips need to take a number of steps into consideration to ensure the success of their business trip.
Define your travel policy alone with the help of a business travel agency
To define your travel policy, the help of a specialized business travel agency is essential. First of all, you need to clearly target your business travel needs: are your trips regular or one-off? Does it involve one or more employees? Do your trips cover different geographical areas (departmental, regional, throughout France or even internationally)? Do your employees require 3 or 4 star hotel accommodation? What is the maximum budget? Can tickets be changed?
Whether you're a small or medium-sized company, a business travel analysis is essential if you're to anticipate your needs in the short, long and medium term. There's no substitute for the relevance of the analyses offered by a business travel agency.
Analyze your needs: save time with a business travel agency
Whether we're travelling for business or pleasure, we all want to travel in the best possible conditions and at the lowest possible cost. The search for the most suitable means of transport (air, land, road) and the choice of accommodation are rather tedious. In fact, when you decide to use a business travel agency, not only can it offer you competitive prices, but it can also target the search to obtain the most attractive discounts, based on various criteria: frequency of travel, number of employees involved, types of services, etc. So, if the market share granted to a particular supplier is more substantial, the rates immediately become more affordable and inevitably very competitive.
The business travel agency will offer you the best prices for your trips
In order to operate as a business travel agency and offer this service to companies, the agency must have a professional license number, issued by the General Commissariat for Tourism. This gives the agency access to preferred suppliers with approved processes, giving it real leverage in negotiating rates with transport and accommodation companies (air, rail, car rental, private drivers, hotels, etc.). Licensed business travel agencies offer real savings thanks to their preferential rates. At CTA Business Travel, for example, we've been active in the business travel market for almost twenty years. This expertise, combined with our affiliation with the renowned TourCom travel network, means that we are able to offer our business customers the best negotiated prices on the market, as well as an international reach.
By choosing the right business travel agency, you can benefit from concrete analyses of your business travel requirements, as well as far more advantageous rates than you would as an independent company, given the size of your business volume. So if you spend a lot of money paying individual suppliers, a business travel agency can help you benefit from preferential corporate rates, all year round!
24-hour assistance 365 days a year - an indispensable service included in a business travel agency.
The current context adds an important element to take into account: the unforeseen and unpredictable nature of transporters (strikes, bad weather, risk of attack...). As a result, after-sales or assistance services have to be up to the challenges faced by companies. Many after-sales services do not operate outside normal working hours (daytime, public holidays, etc.). So what do you do if the unexpected happens outside traditional office hours? Added to the inconvenience is the headache of modifying your trip (premium-rate numbers, limited services...), even with major advertisers. As far as we're concerned, CTA Business Travel 's salaried "Travel Managers" deal with all the problems encountered by your travellers. Any time of the day or night, 365 days a year. Flight cancellation? Several hours' delay leading to missed connections? What can you do? When travelling with low-cost or charter airlines, information desks are generally only open from 9 a.m. to 5 p.m., if they are not located abroad. These hours don't apply at all to a salaried traveller, on deck 24 hours a day. Unless you call on a responsive business travel agency, familiar with the imperatives of a service aimed at professionals, and ready to take care of the business traveler. This way, they can avoid queues and be directed directly to a travel agent who will take charge of their case in a matter of minutes. With the reassurance of a business travel agency, your employee will be able to focus 100% on his or her sales or customer meeting, whatever happens, without arriving rushed, stressed and tired! Finally, our service is aimed at all types of business travelers, whether regulars or VIPs. In fact, a business travel agency offers preferential access to airport lounges, where 1st class comfort is the ideal environment to ensure your employee's success.
If you would like more information about our services for your business trip, please do not hesitate to contact us by telephone on 05 34 391 396 or via our contact form. Our staff will always answer all your questions with a smile.
CTA Business Travel a field business travel agency committed to your needs
When you turn to a business travel agency, you're putting your trust in experts who will analyze your travel patterns and identify the cost-saving levers you can use to reduce your corporate travel budget. At CTA business Travel, our staff have many years' experience and are salaried employees. As a business travel agency on a human scale, based in the South-West of France, we can react quickly at any time. From travel follow-up to after-sales assistance, and including the management of regularly updated traveler profiles. We adapt to the way you work, ready to offer comprehensive, tailor-made support. We keep pace with your business (e.g. real-time entry and exit of employees, booking tools that can be upgraded both online and offline...).
You're dealing with bilingual contacts who are experts in business tourism. They receive ongoing training to sharpen their skills in the field of business travel and tourism. They are efficient, proactive and up to date with the latest regulations governing the travel sector. Our offices are equipped with the latest IT tools, guaranteeing reliable, friendly service and, above all, serious follow-up of your travelers. Our business travel agency's work and quality of service improve with them, and our business travel agency is committed to supporting professionals, offering :
- An analysis of your activity and movements.
- An overview of incident feedback (responsibility, cause, resolution, areas for improvement, etc.).
- A clear view of the evolution of travel expenses as realized by a business travel agency (taking into account traveler parameters).
- An analysis of your employees' subscription management (VIP, regular, sales...).
- Optimize your travel anticipation rate.
- Training on our online and offline tools for your assistants and/or travelers.
- Specialist assistance for business travel agencies, tourism and business events (seminar room rental...)
Our objectives? To optimize your return on investment by strategically managing the many variables that can make business travel easier, streamline operations, reduce risk andincrease savings. That's why a business travel agency is a true specialist. When you book, whether via the offline service or the online tool, you receive an immediate proposal with the option of confirming your booking. As a business travel agency, we're your company's partner. We've been happy to be called on by all kinds of organizations from different sectors for many years, and together we'll build your Travel Policy.
Your travel ally: CTA Business Travel
To benefit from the advantages of a business travel agency, you need a global support service 100% dedicated to your operations, whether for large portfolios or for small and medium-sized businesses with tighter budget constraints. A true ally of your organization, CTA Business Travel provides a service that saves you time and money. All business sectors can benefit, whether they require regular or occasional travel, both locally and internationally.
Our way of working has been based on a real partnership for two decades. Our role as a companion means a great deal to the values we convey to the customers who place their trust in us. As a business travel agency, we are committed to :
- A perfect understanding of your company's profile is essential to managing your employees' travel needs. Depending on your business, your needs and the frequency of your trips, we can offer you different software and pricing solutions.
- Provide you with a dedicated, experienced account manager to keep track of your travel needs, understand your habits and find the best solution to comply with your company's travel policy.
- Analyze your business travel spend to optimize your next business trip and reduce costs (airlines, destinations, fare classes, season tickets, adoption rate of online tools, corporate hotel contracts, car rental companies...).
- Assist you with a service available 24/7. The assistance team has real-time access to your file: management of current trips, issue of transport tickets, hotel reservations, vehicle rental, reservation cancellation, assistance...
- Provide you with multi-skilled contacts , all with over 10 years' professional experience. They handle every aspect of your project, from booking to after-sales service, as well as invoicing.
Clear analysis tools and statistics on your travel habits
With CTA Business Travel's business travel agency services, you'll always benefit from advantageous travel rates, which will certainly have an impact on your travel budget. We can take care of all the paperwork for you, or prepare the necessary administrative forms for your trip when it involves a foreign territory (visa application, contact with embassies, intra-Community VAT, etc.). These are real assets for you when you call on a business travel agency (information on payroll, regulations in force...) We also offer, if required, reliable solutions to help you carry out your project in the event of a problem (advice, listening to your problems...). Whether you're organizing a conference trip or a simple business trip, CTA Business Travel will do everything in its power to ensure that your trip goes off without a hitch.
As a business travel agency, we have the resources and solutions for all kinds of professional events, both in France and abroad. Our teams are able to organize your project ideas, entertainment, privatization of a meeting room, a seminar, a company party...always at very advantageous prices. And even more: manage reservations (restaurants, theater tickets or a spa moment?). Exceptional transportation (helicopters, buses, private chauffeurs...) for your VIPs or loyal customers.
When you entrust your business trip to CTA Business Travel, a business travel agency, you can be sure :
- Fast, quality service, ready to meet your needs, responsive,
- Listen carefully to understand your requirements and manage any constraints or unforeseen events,
- Take measures to ensure that your traveling employees are less exposed to risk (geolocation of travelers, contact with embassies, etc.),
- Provide you with online and offline tools to manage and modify all your reservations.
- The guarantee of robust internal processes to help you react appropriately when needed.
- Simplify accounting with simplified invoicing tools, dematerialized management of invoices and expense reports, foreign VAT...
- Finally, enable the collection of data, from hotels to the busiest air routes, uniformly so that they can be analyzed and any savings opportunities identified.
CTA Business Travel is your assurance of excellent, personalized service for all your business-related occasions. For more information about our business travel agency, whether for your business trip, a business tourism event or any other request, contact us by phone on 05 34 391 396 to interact with our advisors or via our contact formYou'll receive a fast, 100% personalized response from our business travel agency.
Your personalized audit
Would you like a personalized audit of your business travel needs?
Our experts are at your disposal: