Business travel management: a real headache for companies
In most companies, you'll hear the term "travel management" or "business travel management" used to describe the management of business travel. This service can encompass a number of other services, including booking and organizing business travel, and the travel reservation and settlement process.
This is not always easy, given the numerous procedures to be completed before embarking on a trip. If things are still simple within France, they become more complex when it comes to crossing borders. You need to look for the best insurance for the traveler, go through the procedures for obtaining a visa, not to mention booking air tickets and hotel rooms.
To make things easier for themselves, some companies use travel agencies that take care of everything.
How to optimize business travel management within a company?
The best way to optimize business travel in a company is to set up a travel policy.
This policy has a number of advantages. Firstly, it reduces the costs associated with business travel. On the other, it keeps the overall business travel budget under control.
In general, there are three ways to optimize business travel management:
- Consolidate purchasing. This can be used by companies with subsidiaries in other countries. Instead of the parent company bearing the cost of travel, it can arrange for these costs to be borne by a subsidiary. This can result in annual savings of around 7%. The biggest savings are made on transport and hotels.
- Booking online. According to travel agencies, booking online can save you money. This can amount to as much as 10% a year on the business travel budget.
- Integrate low-cost offers. This is an excellent way to reduce your bill. In general, this offer is valid in France and certain European countries.
Tools for better business travel management
In most companies, employees pay their own travel and accommodation expenses on business trips. On their return, they provide the accounting department with receipts for reimbursement. Once verified, the accounting department transfers the amount spent to the employee's account.
In a company with a lot of business travel, the accounting department can quickly become overwhelmed if it doesn't use the right tools.
The best solution is to use expense report software. This software automates management, streamlines travel expenses and saves time in managing accounting documents. There are many other advantages too. The company avoids all forms of waste.
Indeed, some employees have the annoying habit of inflating their expense accounts. As a result, the company spends a great deal on reimbursing these expenses. With this type of software, the company also has better control over expenses incurred, thanks to payment cards distributed to managers. The accounting department has better traceability of transactions.
Finally, before any business trip, the company can request an online quote to find out how much the trip will cost.
Conciergerie Business Travel: CTA Business Travel's VIP benefits
The answer is: yes, definitely!
CTA Business Travel's main advantage is 24/7 assistance. The corporate client has a dedicated advisor who can be contacted at any time to book travel, rent a car or cancel a reservation.
The agency also provides companies and their customers with tools to help travellers better manage their business trips. Customers don't always have to travel to meet our advisors. CTA Business Travel communicates with its customers via an online service.
What's more, before making any proposals, the travel agency takes into account the needs and specifics of the company requesting it. For regular customers, the process is much simpler. This is because the dedicated account manager is familiar with the company's needs and travel policy.
The main objective is to find the best solution that both complies with the company's travel policy and meets the needs of employees on the move.
CTA Business Travel offers several services to optimize the management of business travel, including activity analysis, incident feedback analysis (cause, resolution, responsibility, impact and areas for improvement), presentation of expenditure trends with areas for improvement, subscription management, and monitoring of objectives defined jointly by the company and CTA Business Travel.
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