Business travel management: managers put technology to the test
Under the impetus of digital technology, many travel habits have changed. Some have chosen to take their business travel into their own hands, opting for methods that are not necessarily traditional. This is most apparent when it comes to accommodation and travel. Some employees may choose to rent a furnished studio or apartment, instead of staying in a hotel. They may also choose to carpool instead of taking their own car, or pay for a train ticket. CTA Events takes care of your company's business travel management.
A number of French start-ups have sniffed out the good news. Applications are now available to travelers. Several solutions are offered on the same platform. These range from apartment rentals to business lunches and meeting room rentals.
Despite all the advantages that these new applications and tools seem to bring, every company must have a travel policy to channel business travel expenses. Some companies even have a travel manager in charge of the entire business travel process.
Travel policy, an essential part of business travel management
In a company, the people who are most often called upon to travel are executives and senior managers. Their movements are dictated by a number of obligations, such as meeting customers, seeking out new partners...
Business travel varies from company to company. In some companies, employees travel practically every day. This obviously generates expenses. And these expenses need to be kept under control to ensure that the company doesn't run into difficulties. Hence the adoption of a travel policy in many of these companies.
SMEs in particular are constantly on the lookout for ways to cut costs. And when it comes to business travel, even the smallest companies don't always look at the bottom line. To optimize this management, SMEs have had to adapt to new challenges by using business travel management tools. They now integrate new technologies and remain attentive to all the transport and accommodation options available to them.
The role of the travel manager in corporate travel management
The travel, or business travel manager, must be well versed in the company's life, needs and aptitudes. They must also be familiar with the company's travel policy. He or she must know for whom a hotel or means of transport of a certain category should be booked. In other words, the travel manager needs to know everything there is to know about business travel.
In the corporate world, it's not up to the travel manager to monitor the application of the travel policy. His or her role is limited to assessing whether the policy is being breached. And to explain why it cannot be applied. To do this, he provides his employer with all the reasons why the travel policy is not being applied, and whether or not it makes sense for the policy not to be applied.
Travel managers are also useful to their colleagues. They can consult him or her for advice on business travel or on the application of company rules. He or she can also provide feedback on travel policy when colleagues return from their travels. He uses this information to request a review of the travel policy, making proposals for improvement.
Why entrust business travel management to a specialist agency?
The travel manager's role in a company is more consultative. Travellers generally take charge of their own travel arrangements, based on the company's travel policy. However, most of these travellers are still novices and need to be assisted.
CTA Business Travel is a travel agency specializing in business travel. To make business travel a success, CTA Business Travel meets several conditions:
- She knows your company's profile inside out.
- We provide you with a dedicated, experienced account manager who will work with you to find the right solutions for your company's needs.
- Our multi-skilled advisors are travel agents with a decade of experience.
- It analyzes your business travel expenses, to optimize future trips and reduce costs.
- It assists you before, during and after all your travels.
- It is part of the TourCom network, which guarantees its agencies the lowest costs on the market.
Your personalized audit
Would you like a personalized audit of your business travel needs?
Our experts are at your disposal: