Conciergerie Business Travel
Professional VIP travel requires a high level of expertise and attention. A wide choice of professional VIP travel agencies is available to you. It's not easy to find your way around the wide range of VIP services available on the Internet. Because your time is precious, the choice of your VIP Business Travel Policy must be perfectly in tune with the unique organization of your business and your company.
A VIP business travel policy applicable in France and abroad
Preparing a VIP business trip can't be improvised, otherwise you risk forgetting things and making timing errors that have a direct impact on the productivity of exceptional travelers (fatigue, stress, jetlag...). At CTA Business Travel we offer 100% personalized, tailor-made packages for your VIP business trip, adaptable to all kinds of requirements and to the varied profiles of your VIP travelers. We are business travel professionals, able to provide quality service at every stage of your business trip, from departure to arrival. From check-in to the reservation of a 5* hotel, the choice of a gourmet restaurant for a business dinner, the booking of relaxing spa moments or chauffeur-driven transportation (limousine, helicopter, private jet...), we take care of everything from A to Z.
VIP business travel: when exception rhymes with expertise
Your prestige employees deserve the luxury of leaving confidently and arriving relaxed during their VIP business trip. Calling on CTA Business Travel, the VIP business travel specialist, allows your executives to devote their energy and waiting time to preparing business meetings and meeting new customers. From access to lounge lounges for privileged moments in airports to booking special meals on board premium classes, CTA Business Travel is a reference in VIP business travel. Our travel agents are reactive because they are aware of the expertise required for a treatment that is distinct from the general process. We offer our prestige clients the guarantee of exceptional, top-of-the-range service, and even originality if you want to stand out from the crowd. The choice of the agency that will take your VIP business travel policy under its wing is decisive. We've been committed to quality for over 20 years, responding to a wide range of requests with very short turnaround times, whatever your specific requirements.
The advantages of CTA Business Travel "VIP business travel" service
Since our creation, we have responded to numerous requests for VIP business travel, and are used to working with French and international companies of all sizes and in all sectors of activity. It's essential to ensure mobility that's both flexible and qualitative in terms of VIP business travel management and top-of-the-range services. Over the years, we have been able to offer highly competitive prices thanks to our motivation in negotiating with thousands of luxury suppliers. We put our professionalism and know-how at your disposal, and take care of your employees from departure to arrival. This means you don't have to call on the services of several subcontractors in a constant quest to save time and money. Reducing costs is the driving force behind all savings, and we've set ourselves apart, developing and improving our offers with innovative tools that are accessible to all levels of your travel policy.
Unique, high-quality, comprehensive VIP care
We're experts in organizing VIP business trips, and we'll always find the prestige service that makes the difference, the booking that's just right for you in terms of transport, accommodation and ancillary services. Our worldwide network and competitive rates guarantee you quality luxury services all year round. Meeting your requirements is the priority of our experienced travel agents, accustomed to working quickly and efficiently. Reactive and reassuring in the event of unforeseen travel problems, they'll work with you to find emergency solutions. That's what CTA Business Travel is all about: a reliable response to your requirements, in harmony with our warm values embodied in the South-West of France.
You'll have a dedicated contact in the field, specialized in VIP support.
As a human-sized company, our team is made up of specialist travel agents who have been with us for many years. Their many years of experience in professional VIP travel consulting make them solid, proactive companions, ready to advise you and provide flexible, budget-conscious service. They are ready to respond 7/7 and 24/24 to your simple daily expectations as well as to more subtle requirements with a smile and good humor. So they're ready to manage every stage of your VIP trip, and to deal with any unforeseen circumstances that may arise in today's rail, air or road travel environment (cancellations, strikes, bad weather, schedule delays, risk of attack...). These unique human characteristics and skills are at the heart of our field of expertise.
Innovative tools at your disposal
At CTA Business Travel, each VIP traveler is specifically identified. The name and function of the VIP traveler are circulated to all VIP department staff, to make them aware of the importance and responsiveness that managing this person requires. Our online tools give you complete autonomy when it comes to making reservations, even at the last minute. Your parameters are defined in advance when you open your account, and offline or online assistance is included. We've also developed a mobile application to help you stay one step ahead of your future travel plans. You have free access to our business platform and can obtain statistics and additional information at the end of each VIP business trip.
- VIP welcome on arrival at the airport, confidentiality for prestigious customers and associates
- Seat reservations, special meals and services
- Limousine transfers or chauffeur-driven vehicles
- Charter private jet and helicopter to the location of your choice
- Emergency visa and insurance management
- Hotel reservations with VIP welcome and concierge service
- Privatization of a meeting room or conference room...
- Reservations for restaurants, shows, sporting events, hostesses, guides...
- Booking high-end personal travel
Your employees will have access to secure options that cannot be modified, ensuring that your offers are perfectly in line with your travel policy. Budgets can't be exceeded, and your constraints are recorded, saving you time and avoiding surprises, with offers that meet your criteria every time.
Comprehensive support for your business
We can advise you on the formalities involved in your trip. Depending on your travel destination, there are certain requirements to be met concerning visa applications and associated VAT fees.
Administrative assistance for your VIP business trip
Countries outside the European Union require special treatment and constraints that can quickly become a headache for your employees on a VIP business trip. In today's environment, requirements change and evolve rapidly. We take care of your visa applications and associated forms (ESTA for the USA, for example). We inform you of the prerequisites and prohibitions, sometimes very rigorous, for the application of local legislation (forbidden to import medicines or plants, seeds, fresh produce (cheese, fruit, meat, etc.). As soon as we receive your complete visa application, our team will deal directly with the relevant embassy or consulate, and an emergency procedure can be set up to help your business travelers obtain their documents quickly.
Accounting assistance for your VIP trips
From an accounting point of view, an innovative dematerialized invoicing system gives you a major advantage (in terms of reimbursements, expense reports, etc.) and facilitates VAT recovery by highlighting VAT in your reporting. All software publishers on the market offer a complete range of services, including expense management modules, generally integrated into their online booking solutions.
To help you calculate the different VAT rates for the different countries you visit, CTA Business Travel has set up an easy-to-use e-invoicing system. Tax-compliant dematerialization of your invoices is also possible, in compliance with current accounting and tax regulations. This makes it easier for you to reintegrate invoices into your accounts, and avoids any manual re-keying problems - another time-saver anticipated by our services, as we know your management requirements. Invoices are usually paid by credit card or direct debit. When you open your account, CTA Business Travel offers you a centralized payment system in the form of a Log-in Card. If you have any questions or require further information, please do not hesitate to contact us directly.
VIP business travel insurance: policies for every eventuality
CTA Business Travel also offers specific insurance policies for VIP business travelers, adapted to the constraints of business trips. Taking out travel insurance is an important step not to be overlooked. Prepared for all eventualities, you'll be able to deal with incidents without hampering your professional approach or delaying your meetings with your customers. Combining the comfort and flexibility of exceptional collaborators, peace of mind is priceless (rescheduling or cancellation of appointments, loss of luggage, repatriation assistance...).
To sum up, here are the key points to consider when choosing your VIP business travel service provider:
- Save time and money: no more manual entry of each billing line.
- Travel insurance included that can replace other existing, paid-for insurance.
- Visibility and transparency: no invoice escapes the attention of your accounting department.
- Comprehensive reporting, with the ability to allocate expenses according to your internal analytical codes by department.
- Identification of invoices for VAT recovery for all services, including agency fees.
- Total independence from your suppliers.
- Termination at any time without notice
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Expertise that goes beyond travel planning
Entrust us with your ideas for a VIP corporate event management service, a luxury seminar or a timeless customer evening? Combine the management of your VIP business trip with exceptional luxury events, seminars and team building in France and abroad.
Our activities and expertise extend to the broader areas of VIP Business Travel. Our reputation in the fields associated with incentive travel and business events caters for all business portfolios. Find out more about our other companies for VIP employee travel and events:
- SOP Events is one of our event agencies. During the participants' stay, we can organize a luxury corporate evening with a private venue, plan team-building or relaxation activities, or organize a 4×4 rally or vineyard tour...
- CTA Events is an incoming travel agency specializing in individual travel and the organization of congresses all over the world. Bring all your staff together in France and abroad.
In conclusion, our ambition is to build an international partnership by making a clear difference, whatever your needs! International expertise and coordination will be guaranteed thanks to a single point of contact and a flexible structure perfectly adapted to your company. Our VIP business travel service provides you with tailor-made tools, guaranteed at the best prices, to accompany you on your business or personal VIP trips.
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